For which events you have to register GEMA and when not
If you are planning a company party or Christmas party and would like to play music, the question naturally arises as to whether you need to register the event with GEMA (Gesellschaft für musikalische Aufführungs- und mechanische Vervielfältigungsrechte).
GEMA registration: Public vs. private event
In principle, the reproduction of copyrighted music is subject to remuneration if it is performed in public. An event is considered public if it is accessible to an undefined group of people. In the case of company celebrations, the group of people is usually limited to employees and possibly their accompanying persons. Nevertheless, such events are often categorised as semi-public as they do not take place in a purely private setting.
GEMA fees for an event without admission
GEMA generally considers company and club celebrations to be subject to remuneration. Even if no admission fees are charged, the use of protected music is subject to registration and fees. This applies regardless of whether the music is played by a live band, a DJ or via a music system. GEMA is therefore compulsory for company parties.
There are a few exceptions where GEMA fees do not apply:
- GEMA-free music: If only music is used whose copyrights are not represented by GEMA.
- Private celebrations in a close circle: Events in a family setting, such as weddings or birthday parties, are generally not subject to GEMA fees.
Procedure when you register an event with GEMA
To avoid legal consequences, you should take the following steps:
- Registration with GEMA: Please register your event in good time. This can be done online or by telephone.
- Fee calculation: GEMA calculates the fees based on factors such as type of event, room size and number of visitors.
- Contractual regulations with service providers: Make sure that any contracts with DJs or bands do not contain any clauses that transfer responsibility for GEMA fees to you.
GEMA registration for company celebrations
Yes, you must register your company party with GEMA if you wish to play copyrighted music. Registration and payment of the relevant fees are necessary to avoid legal infringements.