3 tips from an event DJ for a successful party flow with a perfect ending
The food, speeches, presents, DJ, and music - anyone organising a Christmas party puts a lot of thought into what will contribute to a successful evening for the employees. However, people rarely think about how to end the Christmas party without the party guests being disappointed that the party is over. The impact of shuttle buses on the party atmosphere is also often underestimated.
As an event DJ for Christmas parties, there are 3 points to consider regarding the party schedule and the end of the party.
1. Communicate the Christmas party schedule and any shuttle bus times to your event DJ so they can prepare for these planned interruptions in the evening.
The great thing about Christmas parties is that all the company employees celebrate together in a relaxed atmosphere, and the composition of the guests is entirely heterogeneous. From trainees to almost-retirees, everyone is there; some are looking forward to an exuberant party, while others prefer a cosy evening with good food. However, this also means that a not inconsiderable number of the party guests take the first shuttle bus or drive home after dinner and the official part of the evening. As a result, large parts of the party crowd leave at certain times, and it is essential that an event DJ elegantly absorbs this with the right music to match the remaining party guests so that most guests don't even notice the break.
2. If a fixed end time for the Christmas party has been set in advance, it is important to communicate this to the event DJ and the guests beforehand.
If the DJ and guests don't know the planned end time of the party in advance, an abrupt "lights on" can cause great disappointment among the guests. What remains is the canteen legend of the Christmas party, which was brilliant until a spoilsport suddenly switched on the lights and threw everyone out.
If the party is planned to end at 1.00 am, 2.00 am, or 3.00 am, it is always a good idea to communicate this to the guests in advance. This means the dance floor is usually used more intensively because everyone wants to get the best out of the party. If an event DJ knows when the party will end, they can start a short cool-down phase approx. 15-20 minutes before the party ends. To ensure that everyone has fond memories of the party, an event DJ's job is to gradually slow down the hot party phase and prepare for the end of the party both in terms of content (via music lyrics) and by turning down the volume.
Event DJ: End the Christmas party with a skilful cool-down phase
If the party is scheduled to end at 4.00 a.m. or 5.00 a.m. at the venue, you, as the organiser, don't have to worry too much about the end. After a long day of good food and drinks, many Christmas parties end around this time. If, contrary to expectations, people are still dancing wildly at 4.15 a.m., an event DJ knows that the party is planned to end and can slowly bring the end of the party to mind during the cool-down phase.
What might the songs be like during such a cool-down phase at the end of the Christmas party? Here’s an example:
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3. The Christmas party is celebrated "open end" because the location does not specify end times
This tends to be the most straightforward option. It is the natural end of the party, with the dancers in a party mood. If you, as the organiser, would like to end the Christmas party, let your event DJ know approximately 30 - 45 minutes beforehand so that they can bring the party to a professional end with a skilful cool-down round.
However, make it clear to your DJ that you do not want them to proactively end the party by ringing in the cool-down phase without prior agreement. At an "open end" party, the Christmas party should always end in a way that complements the party mood of the guests.
Are you looking for an event DJ for your Christmas party? Then read more about my Christmas party services here, my tips for finding a Christmas party location or simply contact me directly.